Scan HR forms.
Structure automatically.
DokuScan automatically reads completed HR forms, application documents and personnel files — name, address, date of birth, qualifications — and exports everything structured to Excel or CSV.
Try for free10 free scans · No credit card · GDPR compliant
Which HR forms can DokuScan process?
DokuScan is not limited to a fixed form type. Since you define which fields are extracted, the tool works with any HR document you process regularly.
Employee questionnaires
Name, address, date of birth, tax class, health insurance, IBAN — all in one row per employee.
Application documents
Applicant name, desired position, start date, salary expectation, qualifications — captured in a structured way.
Holiday requests
Employee, department, holiday period, number of days, approval status — directly into holiday planning.
Onboarding forms
All master data of new employees from the intake form directly into the HR system.
Sick notes
Employee, period, doctor, diagnosis code — automatically captured and exported.
Custom forms
Internal company forms that no other tool knows. Set up a template once, then automatic.
What does manual data entry really cost?
Most companies underestimate the actual time involved. A simple calculation:
| HR forms per month | 50 pieces |
| Average fields per form | 12 fields |
| Time per form (typing + checking) | approx. 4 minutes |
| Total effort per month | 200 minutes = 3.3 hours |
| At EUR 25 per hour (admin) | EUR 82 / month = EUR 984 / year |
| DokuScan (500 scans / month) | EUR 29 one-time |
This is only the direct working time — errors from typos, queries and corrections not included.
How it works.
Set up once, then runs automatically.
Create template: define fields — name, address, date of birth, department, tax class, IBAN.
Upload HR form — PDF, JPG or PNG. Phone photos of paper forms also work.
AI reads all defined fields — printed or handwritten.
Download Excel, CSV or JSON — ready for Personio, DATEV, SAP or your own system.
Custom fields — no fixed schema
You decide which fields are extracted. Health insurance, tax class, IBAN, probation period — every field your form contains.
Handwriting & print
Both printed forms and handwritten entries are reliably recognised via OCR and AI.
GDPR compliant
Personnel data is particularly sensitive. All data exclusively on German servers. No training with your documents.
Batch processing
Upload all forms of a hiring wave at once — up to 25 files simultaneously.
No subscription
One-time scan packages. Credits do not expire. Pay only when you actually process forms.
Export of your choice
Excel for manual processing, CSV for system imports, JSON for custom integrations.
Frequently asked questions
Does DokuScan work with hand-filled forms?
Yes. DokuScan combines OCR with AI extraction. Both printed and handwritten entries are recognised — even with imperfect handwriting. For poor scan quality, DokuScan shows a confidence value per field so you can check specifically where uncertainty exists.
Can I import the data directly into my HR system?
DokuScan exports as Excel (XLSX), CSV and JSON. These formats are supported by all common HR systems — Personio, DATEV, SAP HR, Agenda HR, or simple Excel-based workflows. Column names in the export correspond exactly to the field names you defined in the template.
Is personnel data stored in a GDPR-compliant way?
Yes. All documents and extracted data are stored exclusively on German servers. Your documents are not used to train AI models. Each account is completely isolated — no other user can access your data.
What happens if the form is hard to read?
DokuScan shows a confidence value per field after extraction. Fields with low confidence are highlighted and can be corrected manually before export. This way you stay in control without having to carry out the entire process manually.
Does DokuScan work for all languages?
Yes. Documents in German, English, Polish, Spanish and French are processed. Output is in the language you have selected — regardless of the language of the document.
More use cases
DokuScan works for any document type that contains structured data.
Digitise HR forms automatically now.
10 free scans · GDPR compliant · German servers · No subscription
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