Digitize inspection reports.
Measurements straight to Excel.
DokuScan reads completed inspection and maintenance reports — checkpoints, measurements, results, inspector and date. DokuScan recognizes the layout of your form from the first report.
Try for free10 free scans · Free analysis · No credit card
Paper reports are hard to analyze.
Maintenance and inspection reports are filled in on site, on paper or as a PDF. For analysis, proof or customer reports, someone has to type the values — line by line, report by report.
DokuScan transfers every checkpoint as its own row into a table. With validation rules, measurements outside the permitted range stand out immediately.
Suitable reports
Maintenance records
Equipment, maintenance date, work performed, technician and next appointment.
Test reports with measurements
Checkpoint, target and actual value, unit and result — every measuring point as its own row.
Electrical test reports
Device or circuit tests with measurements and result per test item.
Checklists and acceptance reports
Checkboxes as yes/no values, remarks as text, plus date and inspector.
Quality inspections
Incoming goods and final inspections with characteristics, tolerances and findings.
Your own forms
Any report you use internally — the layout is recognized from the first document.
How it works.
Upload your first report — DokuScan recognizes header data and checkpoints and suggests the fields.
Review the suggestion, add validation rules if needed (e.g. min/max for measurements) and save it as a template.
Upload further reports — one at a time, up to 25 at once, or by email to the template address.
Download Excel or CSV — every checkpoint as its own row.
Every checkpoint individually
Header data such as equipment and date plus all checkpoints as table rows in one template.
Check measurements
Min/max rules per field flag values outside the target range automatically.
Handwritten & printed
Printed and handwritten reports are processed via OCR and AI.
Confidence score
Uncertain values are flagged and can be corrected before export.
Submit by email
Send reports straight from a scanner or smartphone to the template address — processing starts automatically.
GDPR compliant
All data on servers in Germany. Your documents are never used to train AI models.
Frequently asked questions
Are checkboxes recognized?
Checkboxes can be set up as yes/no fields. How reliably this works for your form is shown in the free test run with a real report — before any scan is used.
Can DokuScan check measurements?
Yes. Min/max values, allowed options or date rules can be defined per field. Scans with issues are flagged automatically.
What about multi-page reports?
Multi-page PDFs are split automatically. Each page is processed as a separate scan and uses one credit.
Where can I export the data to?
Excel (XLSX), CSV or JSON. The Business package also includes API and webhooks for connecting your own systems.
Where is the data stored?
On servers in Germany (Frankfurt), GDPR compliant, separated from other accounts and never used to train AI models.
More use cases
Digitize your inspection reports now.
10 free scans · GDPR compliant · German servers · No subscription
Get started free